SEMI ANNUAL MINUTES APRIL 29, 2010
THE ANNUAL MEETING OF THE MEMBERSHIP OF GABLES ESTATES CLUB, INC., TOOK PLACE AT FAIRCHILD TROPICAL GARDEN, BALLROOM, 10901 OLD CUTLER ROAD, MIAMI, FLORIDA AT 7:30 P.M. THURSDAY, APRIL 29, 2010.
WELCOME & INTRODUCTION
MR. RENE GUERRA, PRESIDENT, CALLED THE MEETING TO ORDER AND WELCOMED THOSE PRESENT. MR. GUERRA INTRODUCED THOSE BOARD MEMBERS PRESENT: MR. JOSE BARED, SECOND VICE PRESIDENT; MR. BILL BOX, SECRETARY, DIRECTORS; MR. DANIEL CANEL, MRS. BUNNY BASTIAN, DR. ALBERT TANO AND MRS. TRISH BELL. THE PRESIDENT ESPECIALLY WELCOMED TO THE MEETING MISS LAMAR CURRY THE CLUB HISTORIAN AND MR. JACK ROSS, PAST BOARD MEMBER.
FP&L PRESENTATION
FP&L ENGINEERING SUPERVISOR, MR. WILLIAM MONZON GAVE A PRESENTATION TO THE MEMBERSHIP REGARDING THE PAST AND CURRENT POWER OUTAGES CONDITIONS WITHIN GABLES ESTATES. HE ACKNOWLEDGED AN ACTION PLAN WAS NECESSARY TO CORRECT PROBLEMS WITH SERVICE TO OUR AREA .98% OF THE PROBLEMS HAVE BEEN CORRECTED.. HE STATED BESIDES TRIMMING AND REMOVING NUISANCE TREES, THERMOVISION TECHNOLOGY WAS USED TO DETECT HOT SPOTS AND THOSE HOT SPOTS WERE ADDRESSED ALONG WITH IMPROVEMENTS TO FEEDERS. NEXT YEAR NEW TECHNOLOGY WILL BE PUT IN PLACE CALLED SMART METERS AND AUTOMATIC SWITCHERS WHICH WILL ADDRESS AND MONITOR POWER OUTAGES AND SUPPLIES. THIS WILL PRODUCE QUICKER RESPONSES TO POWER OUTAGES. TO DATE, MINOR OUTAGES HAVE BEEN REDUCED BY 50%. MR. MONZON STATED HE FELT VERY CONFIDENT THAT OUTAGES WILL CONTINUE TO BE REDUCED WITH THIS NEW TECHNOLOGY. HE ADDED FP&L HAS ADDRESSED THE AREA AS A WHOLE AND NOW WOULD LIKE TO ADDRESS INDIVIDUAL CONCERNS FROM HOMEOWNERS. THE SUPERVISOR STATED BURYING THE CABLES ON CASUARINA CONCOURSE WOULD NOT LIMIT OUTAGES SINCE MOST ISSUES ARE FROM THE LINES OUTSIDE OUR COMMUNITY THAT PROVIDES SERVICE TO CASUARINA CONCOURSE. THOSE OUTSIDE LINES WOULD STILL IMPACT CASUARINA CONCOURSE. THE PRESIDENT THANKED THE REPRESENTATIVES FROM FP&L IN ADDITION TO THANKING MR. JOSE SOLARES FOR BRINGING ABOUT THIS OUTREACH.
PROXY REPORTMRS. BELL, CHAIR OF THE PROXY COMMITTEE GAVE THE FOLLOWING REPORT:
THERE ARE 193 VOTING INTERESTS IN GABLES ESTATES, EVERYONE OWNING A LOT IN GABLES ESTATES IS ENTITLED TO VOTE, IN ACCORDANCE WITH FLORIDA STATUE 617.305 (a). FLORIDA STATUTES 617.305(1) PROVIDES THAT 30% OF THE VOTING INTEREST
SHALL CONSTITUTE A QUORUM. 30% x 192 = 57.90 VOTING INTERESTS SHALL CONSTITUTE A QUORUM. THE NUMBER OF INTERESTS VOTING BY PROXY IS 57.29. THE NUMBER OF INTERESTS VOTING IN PERSON IS 10. THE TOTAL NUMBER VOTING IS 67.29; THEREFORE, WE HAVE A LEGAL QUORUM. SIGNED: MRS. TRISH BELL, CHAIR.
MINUTES - ANNUAL MEETING OCTOBER 20, 2009 & BOARD OF GOVERNORS MEETING MARCH 4, 2010.
MR. GUERRA ASKED FOR A MOTION TO BE MADE THAT THE READING OF THE MINUTES OF THE ANNUAL MEETING OF OCTOBER 20, 2009 & BOARD OF GOVERNORS MEETING MINUTES OF MARCH 4, 2010 BE WAIVED AND BE ADOPTED (ANNUAL)AS CIRCULATED TO THE MEMBERSHIP. A MOTION WAS SO MOVED BY MR. BARED AND SECONDED BY TRISH BELL. ALL WERE IN FAVOR AND THE MOTION CARRIED.
ADMISSION COMMITTEEMRS. BELL WELCOMED THE FOLLOWING NEW MEMBERS APPROVED SINCE THE CLUB’S LAST ANNUAL MEETING, SIX MONTHS AGO: MR. & M RS. BENJAMIN LEON III, 9100 ARVIDA DRIVE MR. AND MRS. ENRIQUE CUSCO, 601 ARVIDA PARKWAY MR. AND MRS. VALLADARES GARCIA - 221 CASUARINA CONCOURSE MR. AND MRS. ALBERT MAURY, 401 LEUCADENDRA DRIVE
THE CHAIR STATED HER ENCOURAGEMENT THAT OUR NEW MEMBERS WILL BE ABLE TO ATTEND OUR NEXT MEETING.
SECURITY COMMITTEE
THE PRESIDENT STATED HIS GRATITUDE TO THE SECURITY CONTRACT NEGOTIATING COMMITTEE; MR. DANIEL CANEL, CHAIR, MR. NICOLAS JUNCADELLA, MR. BILL BOX AND MR. JOSE BARED FOR AN OUTSTANDING JOB THEY DID WHICH RESULTED IN THE CLUB SAVING NEARLY $200,000. PER YEAR.
MR. CANEL, CHAIR OF SECURITY GAVE THE FOLLOWING REPORT: 1) AS STATED, A NEW TWO YEAR CONTRACT WILL GO INTO EFFECT AS OF MARCH 3RD, 2010 PROMPTING A SAVINGS OF NEARLY $400,000. 2) THIS ACTION BREAKS THE EXISTING TREND OF AN AUTOMATIC BUILT IN INCREASE EACH YEAR WITHOUT CONSIDERATIONS. 3) THE SECURITY COMMITTEE NEGOTIATED THIS REDUCTION WITHOUT REDUCING THE QUALITY OF SERVICES BEING PROVIDED. 4) NO REDUCTION OF SALARIES TOOK PLACE, ONLY A TWO YEAR FREEZE OF SALARY. 5) REDUCTION OF BOAT PATROL HOURS FROM 56 HOURS TO 40 HOURS WAS REQUIRED. (SECOND PATROL DISMISSED). 6) OFF DUTY POLICE SCHEDULE SHALL REMAIN INTACT. 7) SECURITY COMMITTEE RECOMMENDED REDUCTION OF BOAT PATROL HOURS DUE TO ALL CAMERAS HAVING NIGHT VISION AND TWO NEW CAMERAS BEING PROPOSED AT KEY LOCATIONS. 8) CRITICAL POTENTIAL AREAS FOR NEW CAMERAS WILL IMPROVE QUALITY OF WATERWAY SUPERVISION BY SECURITY. 9)EACH GATEHOUSE HAS SIMULTANEOUS MONITORING CAPABILITIES, DUPLICATED SYSTEM FOR MONITORING AND RECORDING. 10) QUALITY CONTROL WILL CONTINUE WITH NEWLY IMPLEMENTED FINGER SCANNER TO BE USED BY PERSONNEL.
THE PRESIDENT ASKED IF THERE WAS ANY NEW BUSINESS FROM THE MEMBERSHIP. HEARING NONE, HE STATED HE WANTED TO ADDRESS A SERIOUS MATTER WHICH HAS NOT BEEN TAKEN INTO CONSIDERATION IN THE PAST TWENTY FIVE YEARS. THE PRESIDENT PROPOSED FORMING A COMMITTEE TO CREATE JOB DESCRIPTIONS FOR BOTH THE CLUB EMPLOYEES, THE EXECUTIVE ADMINISTRATOR AND THE PART TIME HANDYMAN. HE EXPLAINED THIS WAS NO REFLECTION ON THE JOB PERFORMANCE OF EITHER EMPLOYEE BUT FELT THE BOARD NEEDED TO ADOPT A COMPREHENSIVE JOB DESCRIPTION AND COMPENSATION PACKAGE. KATHLEEN WAS TEMPORARILY EXCUSED FROM THE DISCUSSION. DISCUSSION TOOK PLACE. UPON KATHLEEN’S RETURN THE PRESIDENT STATED A COMMITTEE WAS CREATE FOR THE ABOVE MENTIONED PURPOSE WHICH WILL BE CHAIRED BY MR. ARGIZ, AND FELLOW MEMBERS SERVING WILL BE MRS. BELL, DR. TANO, AND MR. BOX. IT WAS AGREED THAT THIS COMMITTEE WILL PRESENT TO THE BOARD OR EXECUTIVE COMMITTEE THE FINAL PACKAGE FOR BOTH JOB DESCRIPTIONS AND COMPENSATIONS FOR THE CLUB’S TWO EMPLOYEES FOR FINAL APPROVAL.
CASUARINA DRAINAGE CONCERNS:DR. ZIEGLER OF 555 CASUARINA CONCOURSE EXPLAINED THE HISTORY OF THE STREET FLOODING IN FRONT OF HIS HOME, MEASURES THE CITY HAS TAKEN TO CORRECT THE PROBLEM AND THE FACT THAT THE PROBLEM HAS NOT BEEN CORRECTED. THE PRESIDENT STATED THAT HE WOULD BE DELIGHTED TO WORK WITH DR. ZIEGLER TO ADDRESS THIS MATTER WITH THE PUBLIC WORKS DEPARTMENT. HE STATED THIS DEPARTMENT IS IN A TRANSITION PERIOD AND WOULD ADVISE WAITING UNTIL THE NEW DIRECTOR IS WELL ESTABLISHED TO BEGIN WORKING TO RESOLVE THE ISSUE. DR. ZIEGLER THANKED THE PRESIDENT.
ADJOURNMENTTHERE BEING NO FURTHER BUSINESS, MR. CANEL MADE A MOTION TO ADJOURN THE MEETING. MRS. BELL SECONDED. ALL WERE IN FAVOR. THE MEETING WAS ADJOURNED AT 9:00 P.M.
_________________MR. RENE GUERRA, PRESIDENT
________________ MR. BILL BOX, SECRETARY
