March Security Meeting

A Security Meeting took place at the home of Chairperson, Mrs. Cristina Miranda, 410 Leucadendra Drive on Monday, March 17, 2008 at 5:00 p.m. Present were: Mr. Rene Guerra, President, Mrs. Cristina Miranda, Chair; Ms. Maria Ortega from MTO Investigations and Kathleen Richardson, Administrator to the Board of Governors.

Recap: Ms. Ortega was hired as a consultant to review the tags of the evening and morning of 2/26-2/27 and tapes from the post and report back to this Security Committee her findings and recommendations.

Ms. Ortega was welcomed to the meeting. Ms. Ortega stated the Wackenhut Officers need to be retrained to complete the traffic tags uniformly, concise and legibly detailing the make of vehicle, color of vehicle, licence tag and amount of occupants.

Ms. Ortega stated that the infra red camera is not working and has not been working since January 21st. That the replacement camera is not on site and this is unacceptable. She discussed her concerns with the malfunctions and lack of visibility of the camera systems. She discussed the poor lighting and flood lighting of the cameras making the visibility difficult. She questioned why Wackenhut had not addressed this issue as a security concern. She stated Security Sound Systems should be held accountable for correcting the poor visibility at night and continuos dropping of the Old Cutler Road camera system. Ms. Ortega stated that all the cameras, including the waterway cameras, should be working twenty four hours per day. She recommended using a service agreement for this purpose. She added that Wackenhut should document all discrepancies and make sure being addressed. The Wackenhut company should provide professional knowledge to assure the cameras are installed and working properly for their staff.

Ms. Ortega stated the workers and contractors going into the community are not being logged in by the security staff. Even though the security staff may know the workers and contractors, she advises that they be logged in the traffic log each time they enter the community.

Kathleen stated Wackenhut management had designed a new traffic log which was implemented on the post as of yesterday. She added that she is awaiting the new document promised by Mr. Esquivel from Wackenhut which will detail that management is viewing the traffic logs against the tapes and reporting discrepancies to this Security Committee. Ms. Ortega recommended that Wackenhut run a license check on the tags in questions from 2/26-2/27 and see what comes back from the DMV.

Mrs. Miranda recommended using a portable stop sign to stop traffic at the entrance when the power goes out and the arms no longer function until the power goes back on.

Mr. Guerra once again discussed the gap between the gate and fence on the Hector property off Old Cutler Road and Arvida Parkway. Kathleen will discuss this with the property owner to see if this can be corrected.

Ms. Ortega recommended scheduling regular meetings with Wackenhut management to review the post protocol and hold Wackenhut management accountable for assuring the quality of the service on the post.

Ms. Ortega recommended hiring a security consultant to review the entire security operation.

Kathleen stated that all officers must be trained to properly operate the security cameras and that Wackenhut management must hold true to their commitment to review the traffic tags and tape at least once a month and give a written report to Gables Estates for quality control.

Mr. Guerra requested a complete inventory of all items and a form having authorized person/s sign prior to removing items from the post: 1) Wackenhut Inventory on site, 2) Cameras, Monitors and support equipment on site and 3) Gables Estates supplies and inventory on site. Ms. Ortega stated Kathleen should check and account for the inventory every thirty days.

Kathleen was instructed to implement Ms. Ortega’s recommendations and to address the Site Supervisor seeking corrections to the post immediately.

Mrs. Miranda agreed to write a letter to Wackenhut management going over the consultant’s findings with a copy of the consultants report enclosed. Mrs. Miranda will include in her letter that the consultant will do a follow up review in 30, 60 and 90 days.



There being no other business the committee adjourned at 7:00 p.m.

Mrs. Cristina Miranda, Chair

Mr. Rene Guerra, Co-Chair